Tifini Vega, Notary Public & Apostille Services
Call or Text (650) 675-7760
Apostille Services in Mountain View, CA
Need an apostille in Mountain View, CA? I provide mobile notary and California apostille services for documents being used internationally. I can notarize eligible documents at your home, office, hospital, or other convenient location in Mountain View, then coordinate submission to the California Secretary of State in Sacramento for apostille processing. Once completed, your documents are securely returned with tracking. Certified record retrieval, certified translation, embassy legalization, and international shipping are also available when needed.
Mobile Notary & California Apostille Services
Need More Information For Apostille & Mobile Notary Services?
To get an apostille in Mountain View, your document must first be properly prepared, notarized if required, and submitted to the correct state or federal authority. I help Mountain View clients with document review, mobile notarization when needed, California Secretary of State apostille submission, and return delivery.
Mountain View clients frequently request apostille services for:
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Birth certificates and marriage certificates (certified copies)
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Powers of attorney for overseas legal matters
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School transcripts and diplomas for international universities
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Notarized affidavits and consent letters
If your document will be used outside the United States, I can help confirm whether an apostille or authentication is required.
Do I Need Notarization Before an Apostille?
Some documents require notarization before apostille, while certified vital records typically must be certified copies and are not notarized. I’ll confirm the correct preparation for your specific document before submission.
Non-Hague Countries and Embassy Legalization
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If your document is going to a country that is not part of the Hague Convention, it may require authentication and embassy or consulate legalization instead of an apostille. I can guide you based on the destination country’s requirements.
Apostille Services in Mountain View, CA for International Documents
I provide apostille services in Mountain View, CA for documents being used internationally, including personal, legal, academic, and business documents. I handle document review, mobile notarization when required, and secure submission to the California Secretary of State for fast, accurate apostille processing.
How the Apostille Process Works in Mountain View, CA
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Document review and eligibility check
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Mobile notarization in Mountain View (if required)
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Courier submission to the California Secretary of State in Sacramento
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Secure return delivery with tracking
I personally handle your apostille from start to finish to ensure accuracy, avoid delays, and provide fast turnaround.
Apostille Support Specialist
Need documents authenticated for international use?
Call/Text (650) 675-7760 or request a quote below.
Corporate Apostille Services in Mountain View
Businesses and entrepreneurs in Mountain View often need corporate documents authenticated for international transactions, foreign business registration, overseas banking, international contracts, mergers, acquisitions, and global expansion. I assist clients with preparing and facilitating apostille processing for a wide range of California business documents intended for use abroad.
Certificate of Good Standing Apostille
A Certificate of Good Standing Apostille is commonly required when opening a foreign business entity, establishing international banking relationships, bidding on overseas contracts, or expanding operations into another country. The California Secretary of State issues the Certificate of Good Standing, which can then be submitted for apostille processing when the destination country is a member of the Hague Apostille Convention.
Articles of Incorporation Apostille
Companies may need an Apostille for Articles of Incorporation when conducting business internationally, forming foreign subsidiaries, opening international bank accounts, or providing proof of corporate existence to foreign government agencies. I help coordinate the apostille process for California Articles of Incorporation intended for use overseas.
Articles of Organization Apostille
Limited Liability Companies (LLCs) frequently require an Apostille for Articles of Organization when expanding into foreign markets, establishing international partnerships, or completing cross-border business transactions. Proper authentication helps foreign authorities verify the legitimacy of the business entity.
Business License Apostille
Certain countries may require a Business License Apostille to verify that a company is legally authorized to operate within California. Apostilled business licenses are often requested for licensing applications, regulatory compliance, international vendor relationships, and foreign business registration requirements.
Corporate Resolution Apostille
Corporate Resolution Apostilles are commonly requested when a company authorizes specific business activities, international transactions, property purchases, banking authority, or legal representation abroad. Foreign governments, banks, and business partners may require authenticated corporate resolutions before recognizing the authority granted within the document.
Additional Business Documents Eligible for Apostille
Additional corporate documents commonly submitted for apostille processing include:
• Certificates of Status
• Certificates of Incumbency
• Corporate Bylaws
• Operating Agreements
• Board Resolutions
• Shareholder Resolutions
• Partnership Agreements
• Tax Documents
• Trademark and Intellectual Property Documents
• Commercial Contracts and Agreements
If you are unsure whether your corporate document qualifies for an Apostille, I can review the document and help determine the appropriate authentication process based on the destination country and intended use.
California Apostille Pricing and Timing Options
5-7 Business Days
Standard
Includes local pickup (within 20 miles), notarization, submission to Secretary of State, and return via mail.
+ $75 for each additional in the same order
Starting At $185.00
1-2 Business Days
Priority
Includes delivery to Sacramento, processing, and return by courier or personal delivery.
Starting At $245.00
+ $75 for each additional in the same order
7-10 Business Days
Vital Records
Fast-track service with urgent delivery and same- or next-day return.
$135.00
+ $75 for each additional in the same order
Federal Apostille (U.S. Department of State)
Includes processing and domestic return (approx. 4 weeks)
Starting At $200.00
USCIS Acceptance Guaranteed. Over 130 languages - Translated by native speaking professional translators.
Embassy Legalization (Non-Hague Countries)
Full document handling and domestic shipping included (approx. 10 weeks)
Starting At $350.00
Certified Document Translations
USCIS-Compliant Translations in over 130 languages. Starts at $45 per page (up to 225 words). Perfect for immigration, government, or academic submissions. Includes translation of apostille requests and foreign-issued certificates.
⚖️ State Fees (Required)
California Secretary of State fees are separate:
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$20 per document
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$6 per additional signature (if applicable)
📦 Delivery Options
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FREE FedEx 2-Day return shipping within California
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Local delivery available
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International shipping available upon request
Apostille FAQ – Mountain View, California
What is an apostille?
An apostille is an official certificate issued by the California Secretary of State that authenticates a public official's signature for use in countries that are members of the Hague Apostille Convention. The apostille authenticates the signature and official seal, not the contents of the document.
How do I get an apostille in Mountain View, California?
For Mountain View apostille service, your document must be California-issued or California-notarized. If notarization is required, I can travel to your home, office, hospital, or another convenient location in Mountain View before coordinating submission to the California Secretary of State for apostille processing.
Do documents need to be notarized before getting an apostille?
Some documents require notarization before apostille processing, including powers of attorney, affidavits, consent letters, authorization forms, and certain business documents. Certified California birth certificates, marriage certificates, death certificates, and divorce decrees do not require notarization before apostille processing.
What documents can be apostilled in California?
California apostilles are available for birth certificates, marriage certificates, death certificates, divorce decrees, powers of attorney, affidavits, FBI background checks, diplomas, transcripts, corporate documents, adoption records, and other eligible California-issued or California-notarized documents.
How long does California apostille processing take?
Standard apostille processing is completed within 5–7 business days after documents are received and ready for submission. Priority apostille processing is completed within 1–2 business days.
How much does apostille service cost in Mountain View?
Standard apostille service starts at $185 for the first document and $75 for each additional document. Priority apostille service starts at $245 for the first document and $75 for each additional document. California Secretary of State fees, notarization, travel, certified translation, and shipping upgrades are additional.
What if my document is going to a non-Hague country?
If the destination country is not a member of the Hague Apostille Convention, the document requires authentication and embassy or consulate legalization instead of an apostille.
Can an apostille request be rejected?
Yes. A request can be rejected if the document is incomplete, improperly notarized, issued by the wrong agency, submitted to the wrong authority, or does not meet California Secretary of State requirements.
Can you help if I need the certified record first?
Yes. If you need a certified California birth certificate, marriage certificate, death certificate, divorce decree, or court record before obtaining an apostille, I provide California Certified Record Retrieval Services for eligible requesters.
Documents That Commonly Need An Apostille in California
I provide fast, secure apostille services and personal delivery to the California Secretary of State's office for documents intended for use in countries that are members of the Hague Apostille Convention. Whether your documents are personal, business, academic, or legal, I help streamline the apostille process with accurate document review, prompt submission, and reliable service to help you meet international requirements efficiently.
A Power of Attorney (POA) is a legal document that authorizes one person to act on behalf of another in financial, legal, business, or personal matters. When a Power of Attorney will be used in another country—such as for real estate transactions, banking matters, inheritance issues, or family affairs—an apostille may be required.
To qualify for apostille certification, the Power of Attorney must be properly notarized in the state where it is signed.
Once notarized, the document is submitted to the appropriate Secretary of State or other designated authority in the state where the notarization occurred for apostille certification.
The apostille verifies the authenticity of the notary public's signature and seal so the document can be recognized in participating foreign countries.
A Birth Certificate is one of the most commonly apostilled documents and is often required for international use in matters such as dual citizenship applications, marriage abroad, immigration, education, inheritance, or residency requirements.
In California, only a certified copy of a birth certificate issued by the California Department of Public Health – Vital Records or by the County Clerk or Recorder's Office in the county where the birth was registered is eligible for apostille certification.
The certified birth certificate must contain the official certification, seal, and signature of an authorized public official whose signature can be authenticated by the California Secretary of State.
The California Secretary of State verifies the authenticity of the issuing official's signature before issuing an apostille. Photocopies, hospital-issued birth records, commemorative birth certificates, and unofficial copies are not eligible for apostille certification.
A Marriage Certificate may require an apostille for international use in matters such as immigration, spousal visas, dual citizenship applications, name changes, inheritance matters, or legal recognition of a marriage in another country.
In California, only a certified copy of the marriage certificate issued by the County Clerk or Recorder's Office where the marriage was recorded is eligible for apostille certification.
The certified marriage certificate must contain the official certification, seal, and signature of an authorized public official whose signature can be authenticated by the California Secretary of State.
The California Secretary of State verifies the authenticity of the issuing official's signature before issuing an apostille. Photocopies, unofficial copies, souvenir certificates, and religious ceremony records are not eligible for apostille certification.
A Death Certificate may require an apostille for use abroad in matters such as estate administration, inheritance claims, life insurance benefits, pension matters, or the transfer of assets in a foreign country.
In California, only certified copies of death certificates issued by the California Department of Public Health – Vital Records or by the County Clerk or Recorder's Office where the death was registered are eligible for apostille certification.
The certified death certificate must contain the official certification, seal, and signature of an authorized public official whose signature can be authenticated by the California Secretary of State.
The California Secretary of State verifies the authenticity of the issuing official's signature before issuing an apostille. Photocopies, hospital-issued records, funeral home records, and unofficial copies are not eligible for apostille certification.
Divorce Decree
A Divorce Decree is a final court judgment that legally ends a marriage and may include orders relating to property division, child custody, child support, or spousal support. When a divorce decree must be presented in another country—for remarriage, immigration, dual citizenship, or other legal purposes—it may require apostille certification.
In California, the document submitted for apostille is typically a certified copy issued by the court that granted the divorce. The certified copy must contain the court clerk's certification, signature, and official seal.
Once obtained from the court, the certified divorce decree may be submitted to the California Secretary of State for apostille certification.
Single Status Affidavit
A Single Status Affidavit is a sworn statement in which an individual declares that they are legally single and free to marry. This document is commonly required by foreign governments when a U.S. citizen plans to marry abroad or apply for certain visa, residency, or immigration benefits.
To qualify for apostille certification, the affidavit must be signed in the presence of a Notary Public and properly notarized.
Once notarized, the affidavit may be submitted to the appropriate Secretary of State for apostille certification in the state where the notarization occurred.
Some foreign authorities may also request additional supporting documents, such as a Certificate of No Record of Marriage or other civil records, depending on the requirements of the receiving country.
A Background Check is an official report detailing an individual's criminal history (or lack thereof). These reports are commonly required for employment, immigration, adoption, teaching, licensing, or residency applications abroad.
There are two common types of background checks used for apostille purposes:
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Local Police Background Check – Issued by a city, county, or state law enforcement agency
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FBI Background Check – Issued by the Federal Bureau of Investigation (FBI)
FBI background checks are submitted for federal apostille certification through the U.S. Department of State.
Local police or state-issued background checks are generally processed through the state where they were issued. Depending on the issuing agency and state requirements, the document may qualify for apostille certification based on the signature of the issuing official or may require additional certification before apostille processing.
Copy Of U.S. Passport
A copy of a U.S. Passport may require an apostille when it's being used for international legal, immigration, or identity verification purposes, such as marriage abroad, dual citizenship applications, or foreign residency.
Because the passport is a federal document, a copy must be notarized as a true copy by a commissioned notary public. The notarized copy can then be submitted for apostille certification through the U.S. Department of State (federal level), or in some cases, through the state if specifically allowed.
Travel Consent Letter
A Travel Consent Letter is a document signed by a parent or legal guardian giving permission for a minor child to travel, especially when the child is traveling alone or with only one parent, a relative, or another adult. This document is often required for international travel to prevent custody disputes or child abduction concerns.
To be accepted abroad, a travel consent letter may need to be:
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Notarized to verify the identity and intent of the signing parent(s)
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Apostilled if the destination country is part of the Hague Apostille Convention
Name Change
A Name Change Document is a certified court order or legal record confirming that an individual has legally changed their name. This document is often required internationally for immigration, marriage, dual citizenship, inheritance, or to update identity documents abroad.
To be eligible for an apostille, the name change document must be:
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A certified copy issued by the court or relevant government agency
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Submitted to the Secretary of State in the state where it was issued for apostille certification
Corporate Documents are legal records related to the formation, structure, and operation of a business entity. When a company needs to expand internationally, open foreign bank accounts, enter into overseas contracts, or establish a foreign branch, these documents often require apostille certification.
Common corporate documents that may need an apostille include:
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Article of Incorporation or Organization
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Operating Agreements or Bylaws
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Board Resolution
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Business License or Tax Certificate
To be apostilled:
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The documents must be certified by the Secretary of State where the company is registered, or
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If notarized, must be properly notarized and submitted to the Secretary of State for apostille
Academic Documents such as diplomas, transcripts, and degrees often require an apostille when being submitted to a foreign country for employment, continued education, visa applications, or credential evaluations.
Documents commonly apostilled include:
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High School or College Diplomas
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Official Transcripts
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Certificates of Enrollment or Graduation
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Professional Certifications or Licenses
To be apostilled:
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The documents must be certified by the registrar's office or notarized as a true copy
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Some institutions may issue a notarized letter directly—others may require coordination with the County Clerk or Secretary of State
Document Authentication For Non-Hague Countries
Steps for Document Authentication for Non-Hague Countries
If your destination country is not a member of the Hague Apostille Convention, your documents will generally require authentication and embassy or consular legalization rather than an apostille.
1. Document Preparation and Notarization (If Required)
Certain documents, such as Powers of Attorney, affidavits, authorization letters, and business documents, may need to be notarized before they can be authenticated.
Vital records, such as birth certificates, marriage certificates, and death certificates, generally do not require notarization but must be certified copies issued by the appropriate government agency.
2. State Authentication (For State-Issued Documents)
Documents issued by a state agency or notarized within a state are typically authenticated by the Secretary of State in the state where the document originated.
Examples include:
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Birth Certificates
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Marriage Certificates
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Death Certificates
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School Records
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Corporate Documents
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Notarized Affidavits and Powers of Attorney
The Secretary of State verifies the signature and authority of the public official or notary whose signature appears on the document.
3. Federal Authentication (When Required)
Certain documents require authentication by the U.S. Department of State Office of Authentications in Washington, D.C.
Examples include:
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FBI Identity History Summary Checks
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Federal Court Documents
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Federally Issued Records
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Certain State-Authenticated Documents When Required by the Destination Country
The U.S. Department of State verifies the authenticity of the signatures and seals appearing on the document before it can proceed to embassy legalization.
4. Embassy or Consulate Legalization
After all required authentication steps have been completed, the document is submitted to the embassy or consulate of the destination country for legalization.
Embassy or consular legalization is the final certification step that allows the foreign government to recognize the document for official use within its jurisdiction.
Additional requirements may include:
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Certified Translations
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Embassy Application Forms
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Passport Copies
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Proof of Travel, Residency, Employment, or Immigration Status
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Additional Supporting Documentation Requested by the Embassy
Important Note
Authentication and legalization requirements vary by country, document type, and intended use. Some countries require state authentication, federal authentication, and embassy legalization, while others may require a different sequence of certifications.
Because embassy requirements and processing procedures can change without notice, documents should be reviewed carefully before submission to help avoid delays or rejection.
Other Professional Services That I Provide
Mobile Notary San Mateo County and Santa Clara County
I offer reliable and professional in-person notarizations for individuals and businesses across San Mateo and Santa Clara Counties. Whether you prefer to meet at your home, office, or a nearby location, I’ll bring the notarial service to you—ensuring a smooth, efficient experience every time. Serving cities including San Mateo, Daly City, Redwood City, Palo Alto, Sunnyvale, Mountain View, and surrounding areas. I serve all cities throughout San Mateo County and surrounding areas of Santa Clara County.
I provide fast and reliable retrieval of certified California vital records for individuals, families, attorneys, and businesses. I assist with obtaining certified copies of birth certificates, marriage certificates, death certificates, and divorce decrees from the appropriate county or court, helping save you time and simplify the process.
I currently provide certified record retrieval services for:
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San Mateo County
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Santa Clara County
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San Francisco County
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Alameda County
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Sacramento County
Whether you need a certified vital record for an apostille, dual citizenship, immigration, passport applications, legal matters, genealogy, or personal records, I can help obtain the certified copy required before the next step in your document process.
If your document will be used internationally, I can also assist with California apostille services, federal authentication, embassy legalization, and certified document translations when required.
Call or text Tifini at (650) 675-7760 with any questions, or learn more about California Certified Vital Record Retrieval Services here.
Mobile Fingerprinting Services for FBI Identity History Summary (FBI Background Check)
I provide professional mobile fingerprinting services throughout San Mateo County and Santa Clara County for individuals who need fingerprints submitted for an FBI Identity History Summary Check (FBI Background Check). Mobile appointments are available at homes, offices, and other convenient locations.
Whether you need fingerprints for international travel, dual citizenship, immigration matters, foreign residency requirements, overseas employment, adoption, or FBI Background Check apostille services, I provide reliable fingerprint collection with attention to detail and client convenience.
Call or text Tifini at (650) 675-7760 with any questions, or learn more about FBI Background Check Services here.
Certified Document Translations for Immigration, Legal, and Academic Documents - 130 + Languages, including Japanese, German, Portuguese, Mandarin, Dutch, Spanish, Arabic, French, Korean, Vietnamese, Russian, Hebrew, and more.
Certified Translations for USCIS & Official Use
Need a certified translation for immigration, court filings, or government agencies? I arrange professional human translations in 130+ languages, delivered with a signed translator's certificate and formatted for official submission. What you get
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Meets USCIS and U.S. government requirements
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ISO-certified translation process
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Our certified translations are facilitated through an affiliate partner and management team that is a registered member of the American Translators Association (ATA).
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Human translators - no machine output
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Secure, confidential handling with digital delivery
Apostille Services California – Support for International Documents
I provide fast and reliable apostille support services throughout San Mateo County and Santa Clara County, helping individuals and businesses prepare documents for international use. As a Certified Apostille Support Specialist and International Document Authentication Specialist, I assist clients with document review, notarization requirements, and California Secretary of State submission procedures with accuracy and care.
Whether you need an apostille for a birth certificate, marriage certificate, power of attorney, FBI background check, corporate document, or other official record, I can help guide you through the process and help avoid unnecessary delays.
Call or text Tifini at (650) 675-7760 with any questions, or learn more about California Apostille Services here.
Related Guides
Notary & Apostille Affiliations, Training, and Ethical Pledge
Certified Apostille Support Specialist
*Notaries Are Not Attorneys and Therefore Cannot Practice Legal Advice.
My Ethical Pledge
I am not an attorney and therefore cannot provide legal advice. California law prohibits me from explaining or interpreting the contents of any document, advising you on which document to use, directing you on how to complete a document, or determining whether a particular document is appropriate for your situation.
If you have questions regarding the legal effect, preparation, or completion of a document, please contact an attorney or the document's issuing agency before your appointment.
Acceptable Forms of Identification
Required for Any Notarization - California law requires satisfactory evidence of identity before a notarization can be performed. The identification presented must be current or have been issued within the past five (5) years and must contain a photograph, physical description, signature, and identifying number, when required by law.
Acceptable forms of identification include:
A California driver's license or identification card issued by the California Department of Motor Vehicles.
A driver's license or identification card issued by another U.S. state. (that contains a photograph, description, signature, and identifying number.)
A United States passport or United States passport card.
A driver's license issued by an authorized public agency of Canada or Mexico.
A valid foreign passport from the signer's country of citizenship.
A valid consular identification document issued by the signer's country of citizenship. (that contains a photograph, description, signature, and identifying number.)
An identification card issued by a federally recognized tribal government.
A United States military identification card that contains a photograph, description, signature, and identifying number.
An inmate identification card issued by the California Department of Corrections and Rehabilitation, if the inmate is in custody.
An inmate identification card issued by a sheriff's department, if the inmate is in custody in a local detention facility.
An employee identification card issued by an agency or office of the State of California, or by a city, county, or city and county in California, that contains a photograph, description, signature, and identifying number.
If you are unsure whether your identification will be accepted, please contact me before your appointment.