Common Documents That
Require Apostille
Certification in California
The Bay Area, California
Tifini Vega, Notary Public
DBA Detailed Notary
Common Documents
If you're submitting documents for use in another country, they may need to be apostilled to be legally recognized. Below is a helpful breakdown of the most common types of documents I facilitate for apostille processing through the California Secretary of State or U.S. Department of State.
Birth Certificates
Required for: Dual citizenship, marriage abroad, education, or inheritance.
Must be a certified copy from the California Department of Public Health (CDPH) or the County Clerk’s Office.
Marriage Certificates
Required for: Spousal visas, name changes, or legal recognition of marriage.
Must be an official certified copy issued by the County Clerk or Recorder.
Death Certificates
Required for: Estate matters, life insurance claims, or international inheritance.
Must be a certified copy signed by a county or state official.
Divorce Decrees
Required for: Remarriage abroad or legal recognition.
Must be an official certified copy issued by the court.
Name Change Documents
Required for: Immigration, marriage, or inheritance.
Must be a court-certified copy or certified by the issuing agency.
Single Status Affidavit / Non-Impediment Certificate
Required for: Marriage abroad.
Must be notarized and sometimes certified by the County Clerk.
Naturalization Certificate
Naturalization Certificate
Required for: Dual citizenship or residency abroad.
Requires a Certified True Copy from USCIS and submission to the U.S. Department of State.
Legal and Authorization Documents
Power Of Attorney
Required for: Real estate, banking, or medical matters abroad.
Must be notarized and may require additional certification depending on jurisdiction.
Authorization Letters
Required for: Allowing someone else to act on your behalf internationally.
Must be notarized. Some countries may also require translation.
Travel Consent Letters
Required for: Minor children traveling internationally.
Must be notarized by a parent or legal guardian.
Government-Issued and Background Documents
U.S. Passport Copies
Required for: Dual citizenship, marriage abroad, immigration.
Must be notarized as a true copy.
Police Reports
Required for: Immigration, insurance, legal cases.
Must be issued on agency letterhead and notarized.
State Background Checks
Required for: Employment, immigration, or adoption abroad.
Issued by local law enforcement and notarized.
FBI Background Checks
Required for: Federal-level authentication.
Must be submitted to the U.S. Department of State.
Corporate & Business Documents
Articles of Incorporation / Organization
Certificates of Good Standing
Operating Agreements or Bylaws
Board Resolutions
Business Licenses or Tax Certificates
Required for: International contracts, expansion, banking, or legal setup overseas.
Must be certified by the Secretary of State or properly notarized.
Educational & Academic Documents
Diplomas and Degrees
Transcripts
Enrollment or Graduation Certificates
Required for: Studying or working abroad.
Must be notarized or issued with a certification from the educational institution.
📞 Need Help Apostilling a Document?
I provide personal pickup, notarization, translation coordination, and submission to the appropriate department. Whether your document needs to go to the California Secretary of State or U.S. Department of State, I make the process seamless for you.
📲 Call or Text: (650) 554-0089
📝 Submit a Request Online: [Use my secure form]
Disclaimer: I am not an attorney and cannot provide legal advice.
*Notaries Are Not Attorneys and Therefore Cannot Practice Legal Advice.
I offer in-person mobile Notary Public Services in the following zip codes of The Bay Area
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