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Tifini Vega Notary, Apostille and Translations Services

Document Requirements for Apostille Submission

To qualify for California apostille processing, corporate documents must be either:

✔ Original certified copies issued by the California Secretary of State or County Clerk
OR
✔ Properly notarized copies of the document

For notarized copies, the notarial act must:

Be performed in California

Clearly identify the signer

Include proper notarial wording

Not contain blanks or alterations

If your document is not yet notarized, I provide mobile notarization throughout San Mateo County and Santa Clara County.

Common Corporate Documents That May Require an Apostille

Authenticated vs. Notarized Corporate Documents

Different corporate documents are handled differently:

Secretary of State–Issued Documents
(Ex: Certificate of Status, Articles of Incorporation)
✔ Usually submitted directly for apostille
✔ No notarization required

Privately Executed Corporate Documents
(Ex: Resolutions, bylaws, minutes)
✔ Must be notarized before apostille submission

Clients should confirm with the receiving authority which type applies to their situation.

Apostille vs. Embassy Legalization

International processing may follow one of two pathways:

  • Apostille — for countries in the Hague Apostille Convention

  • Authentication + Legalization — for non-Hague countries

How the Corporate Apostille Process Works

  1. The client determines what documents are required by the receiving country or organization.

  2. I review the documents for California apostille submission eligibility (or notarization requirements if applicable).

  3. Submission is made to the California Secretary of State for apostille processing.

  4. If the receiving country does not accept apostilles, the client may need additional steps such as:

    • U.S. Department of State authentication

    • Embassy or consulate legalization

  5. Completed documents are returned with tracking.

 

Note: I facilitate the California apostille step. Acceptance and legal effect abroad are determined by the receiving authority, not the apostille agency.

Processing Timelines

Typical timelines are:

  • California apostille processing: typically ranges from 1 to 10 business days, depending on the level of service selected and current processing conditions.

  • Additional federal or consular steps (if required) may extend overall timelines.

My Apostille Facilitation Service

Service Area

I assist clients throughout San Mateo County and Santa Clara County, including major cities such as San Mateo, Redwood City, Daly City, San Jose, Sunnyvale, Mountain View, and Palo Alto - for document notarization, apostille facilitation, and international legalization.

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I also support clients statewide for California-origin documents, and offer nationwide support for federal authentication, apostille, and consular legalization.

Frequently Asked Questions

Apostille Refund Policy

*Notaries Are Not Attorneys and Therefore Cannot Practice Legal Advice.

© 2025 Detailed Notary. Operated by Tifini Vega, Notary Public & Apostille Agent.

© 2025 By My Business Marketing Coach & Notary Stars

This Website May Contain Affiliate Links for Services I/We Can't Personally Render

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Corporate Documents Apostille Services In California

Corporate Documents Apostille in California

Corporate documents often require authentication before they can be used overseas for business registration, banking, compliance, procurement, or contractual purposes. I assist clients by reviewing corporate documents for California apostille submission eligibility and submitting them to the California Secretary of State. Acceptance abroad is determined by the foreign receiving authority.

Examples include:

  • Articles of Incorporation

  • Certificates of Status / Good Standing

  • Corporate Bylaws

  • Operating Agreements (LLC)

  • Meeting Minutes

  • Board Resolutions

  • INC / LLC Formation Documents

  • Mergers or Acquisition Resolutions

  • Shareholder Agreements

  • Authorized Representative Letters

  • Business License Certificates

  • Powers of Attorney for corporate signings

Clients are responsible for confirming which documents are required by the receiving authority.

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