Tifini Vega, Notary Public & Apostille Services
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Apostille Services in Sunnyvale, CA
Need an apostille in Sunnyvale, CA? I provide mobile notary and California apostille services for documents being used internationally. I can notarize eligible documents at your home, office, hospital, or other convenient location in Sunnyvale, then coordinate submission to the California Secretary of State in Sacramento for apostille processing. Once completed, your documents are securely returned with tracking. Certified record retrieval, certified translation, embassy legalization, and international shipping are also available when needed.
Apostille Services in Sunnyvale, California
Apostille services in Sunnyvale, CA are commonly needed for international legal, academic, business, immigration, and personal matters. I help simplify the process by reviewing document requirements, providing mobile notarization when needed, and coordinating submission to the California Secretary of State for apostille certification.
I assist Sunnyvale residents, technology professionals, families, students, and business owners with apostilles for birth certificates, marriage certificates, powers of attorney, diplomas, transcripts, FBI background checks, and corporate documents intended for use abroad.
How The Apostille Process Works in Sunnyvale, CA
The apostille process depends on the document type and destination country.
Step 1: Document Review
Your document is reviewed to determine whether it qualifies for apostille certification and whether notarization is required.
Step 2: Notarization (If Required)
Certain documents, such as powers of attorney and affidavits, may need notarization before submission.
Step 3: Apostille Submission
Eligible documents are submitted to the California Secretary of State or the appropriate federal authority for processing.
Step 4: Return Delivery
Once completed, your apostilled documents are returned by secure shipping or delivery arrangements.
If your destination country is not part of the Hague Apostille Convention, authentication and embassy legalization may be required instead.
Need documents authenticated for international use?
Call/Text (650) 675-7760 or
request a quote.
More Information For Apostille & Mobile Notary Services
The Hague Apostille Convention is an international agreement that allows documents issued in one member country to be legally recognized in another through a single apostille certificate. This process simplifies international document authentication and removes the need for embassy legalization in participating countries.
Sunnyvale clients frequently request apostille services for:
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Birth certificates and marriage certificates (certified copies)
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School transcripts and diplomas for international universities
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Notarized affidavits and consent letters
Do I Need Notarization Before an Apostille?
Some documents require notarization before apostille, while certified vital records typically must be certified copies and are not notarized. I’ll confirm the correct preparation for your specific document before submission.
Non-Hague Countries and Embassy Legalization
If your document is going to a country that is not part of the Hague Convention, it may require authentication and embassy or consulate legalization instead of an apostille. I can guide you based on the destination country’s requirements. If your documents are going to a non-Hague country, it’s important to understand the difference between apostille vs authentication before proceeding.
Steps for Document Authentication for Non-Hague Countries
Document Authentication and Embassy Legalization
If your destination country is not part of the Hague Apostille Convention, your documents will usually require authentication and embassy or consular legalization instead of an apostille.
Step 1: Document Review
Some documents, such as Powers of Attorney and affidavits, may need notarization first. Vital records, like birth and marriage certificates, usually must be certified copies.
Step 2: Authentication
State-issued documents are generally authenticated by the Secretary of State where they originated. Some federal documents, such as FBI background checks, require U.S. Department of State authentication.
Step 3: Embassy Legalization
After authentication, the documents are submitted to the embassy or consulate of the destination country for legalization. Some countries may also require certified translations or additional supporting documents.
Important: Requirements vary by country and document type. A document review before submission can help avoid delays.
California Apostille Pricing and Timing Options
Frequently Asked Questions - Sunnyvale Apostille
What is an apostille?
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An apostille is an official certificate issued by the California Secretary of State that authenticates a public official's signature for use in countries that are members of the Hague Apostille Convention. The apostille authenticates the signature and official seal, not the contents of the document.
How do I get an apostille in Sunnyvale, California?
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For Sunnyvale apostille service, your document must be California-issued or California-notarized. If notarization is required, I can travel to your home, office, hospital, or another convenient location in Sunnyvale before coordinating submission to the California Secretary of State for apostille processing.
Do documents need to be notarized before getting an apostille?
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Some documents require notarization before apostille processing, including powers of attorney, affidavits, consent letters, authorization forms, and certain business documents. Certified California birth certificates, marriage certificates, death certificates, and divorce decrees do not require notarization before apostille processing.
What documents can be apostilled in California?
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California apostilles are available for birth certificates, marriage certificates, death certificates, divorce decrees, powers of attorney, affidavits, FBI background checks, diplomas, transcripts, corporate documents, adoption records, and other eligible California-issued or California-notarized documents.
How long does California apostille processing take?
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Standard apostille processing is completed within 5–7 business days after documents are received and ready for submission. Priority apostille processing is completed within 1–2 business days.
How much does apostille service cost in Sunnyvale?
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Standard apostille service starts at $185 for the first document and $75 for each additional document. Priority apostille service starts at $245 for the first document and $75 for each additional document. California Secretary of State fees, notarization, travel, certified translation, and shipping upgrades are additional.
What if my document is going to a non-Hague country?
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If the destination country is not a member of the Hague Apostille Convention, the document requires authentication and embassy or consulate legalization instead of an apostille.
Can an apostille request be rejected?
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Yes. A request can be rejected if the document is incomplete, improperly notarized, issued by the wrong agency, submitted to the wrong authority, or does not meet California Secretary of State requirements.
Can you help if I need the certified record first?
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Yes. If you need a certified California birth certificate, marriage certificate, death certificate, divorce decree, or court record before obtaining an apostille, I provide California Certified Record Retrieval Services for eligible requesters.
Documents That Commonly Need An Apostille in California
I provide fast, secure apostille services and personal delivery to the California Secretary of State's office for documents intended for use in countries that are members of the Hague Apostille Convention. Whether your documents are personal, business, academic, or legal, I help streamline the apostille process with accurate document review, prompt submission, and reliable service to help you meet international requirements efficiently.
A Power of Attorney (POA) is a legal document that authorizes one person to act on behalf of another in financial, legal, business, or personal matters. When a Power of Attorney will be used in another country—such as for real estate transactions, banking matters, inheritance issues, or family affairs—an apostille may be required.
To qualify for apostille certification, the Power of Attorney must be properly notarized in the state where it is signed.
Once notarized, the document is submitted to the appropriate Secretary of State or other designated authority in the state where the notarization occurred for apostille certification.
The apostille verifies the authenticity of the notary public's signature and seal so the document can be recognized in participating foreign countries.
A Birth Certificate is one of the most commonly apostilled documents and is often required for international use in matters such as dual citizenship applications, marriage abroad, immigration, education, inheritance, or residency requirements.
In California, only a certified copy of a birth certificate issued by the California Department of Public Health – Vital Records or by the County Clerk or Recorder's Office in the county where the birth was registered is eligible for apostille certification.
The certified birth certificate must contain the official certification, seal, and signature of an authorized public official whose signature can be authenticated by the California Secretary of State.
The California Secretary of State verifies the authenticity of the issuing official's signature before issuing an apostille. Photocopies, hospital-issued birth records, commemorative birth certificates, and unofficial copies are not eligible for apostille certification.
A Marriage Certificate may require an apostille for international use in matters such as immigration, spousal visas, dual citizenship applications, name changes, inheritance matters, or legal recognition of a marriage in another country.
In California, only a certified copy of the marriage certificate issued by the County Clerk or Recorder's Office where the marriage was recorded is eligible for apostille certification.
The certified marriage certificate must contain the official certification, seal, and signature of an authorized public official whose signature can be authenticated by the California Secretary of State.
The California Secretary of State verifies the authenticity of the issuing official's signature before issuing an apostille. Photocopies, unofficial copies, souvenir certificates, and religious ceremony records are not eligible for apostille certification.
A Death Certificate may require an apostille for use abroad in matters such as estate administration, inheritance claims, life insurance benefits, pension matters, or the transfer of assets in a foreign country.
In California, only certified copies of death certificates issued by the California Department of Public Health – Vital Records or by the County Clerk or Recorder's Office where the death was registered are eligible for apostille certification.
The certified death certificate must contain the official certification, seal, and signature of an authorized public official whose signature can be authenticated by the California Secretary of State.
The California Secretary of State verifies the authenticity of the issuing official's signature before issuing an apostille. Photocopies, hospital-issued records, funeral home records, and unofficial copies are not eligible for apostille certification.
A Divorce Decree is a final court judgment that legally ends a marriage and may include orders relating to property division, child custody, child support, or spousal support. When a divorce decree must be presented in another country—for remarriage, immigration, dual citizenship, or other legal purposes—it may require apostille certification.
In California, the document submitted for apostille is typically a certified copy issued by the court that granted the divorce. The certified copy must contain the court clerk's certification, signature, and official seal.
Once obtained from the court, the certified divorce decree may be submitted to the California Secretary of State for apostille certification.
Single Status Affidavit
A Single Status Affidavit is a sworn statement in which an individual declares that they are legally single and free to marry. This document is commonly required by foreign governments when a U.S. citizen plans to marry abroad or apply for certain visa, residency, or immigration benefits.
To qualify for apostille certification, the affidavit must be signed in the presence of a Notary Public and properly notarized.
Once notarized, the affidavit may be submitted to the appropriate Secretary of State for apostille certification in the state where the notarization occurred.
Some foreign authorities may also request additional supporting documents, such as a Certificate of No Record of Marriage or other civil records, depending on the requirements of the receiving country.
A Background Check is an official report detailing an individual's criminal history (or lack thereof). These reports are commonly required for employment, immigration, adoption, teaching, licensing, or residency applications abroad.
There are two common types of background checks used for apostille purposes:
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Local Police Background Check – Issued by a city, county, or state law enforcement agency
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FBI Background Check – Issued by the Federal Bureau of Investigation (FBI)
FBI background checks are submitted for federal apostille certification through the U.S. Department of State.
Local police or state-issued background checks are generally processed through the state where they were issued. Depending on the issuing agency and state requirements, the document may qualify for apostille certification based on the signature of the issuing official or may require additional certification before apostille processing.
Copy Of U.S. Passport Apostille California
A copy of a U.S. Passport may require an apostille when it will be used internationally for identity verification, dual citizenship applications, residency matters, marriage abroad, or other foreign legal purposes.
In California, a Notary Public cannot certify a copy of a U.S. passport as a true copy. Instead, the passport holder may complete a sworn affidavit stating that the attached photocopy is a true and correct copy of their passport. The affidavit is then notarized by a California Notary Public.
Once notarized, the affidavit and attached passport copy may be submitted to the California Secretary of State for apostille certification.
The apostille authenticates the notary public's signature and seal, allowing the document package to be recognized in participating foreign countries.
Travel Consent Letter
A Travel Consent Letter is a document signed by a parent or legal guardian granting permission for a minor child to travel. It is commonly used when a child is traveling internationally with only one parent, a relative, a school group, or another adult.
Many airlines, border authorities, and foreign governments may request a travel consent letter to help verify parental authorization and reduce concerns regarding child abduction or custody disputes.
To be used internationally, the travel consent letter is typically:
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Signed by the parent or legal guardian
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Notarized by a Notary Public to verify the identity of the signer
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Apostilled if required by the destination country or receiving authority
Once notarized, the document may be submitted to the Secretary of State in the state where the notarization occurred for apostille certification.
An Authorization Letter
An Authorization Letter is a written document that gives another person permission to act on your behalf for specific tasks—such as collecting documents, managing legal matters, handling financial transactions, or representing you abroad.
When an authorization letter needs to be used internationally, it often requires an apostille to verify its authenticity and the identity of the signer.
To be eligible for apostille, the letter must be:
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Properly signed and notarized
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Sometimes accompanied by a certified translation, depending on the destination country’s requirements
I can assist you with the notarization and can also assist you with having your authorization letter translated. I have partnered with Idiomatic Translations, they have translators in over 150 languages.
Police Report
A Police Report is an official document issued by a local law enforcement agency that details an incident, investigation, or interaction involving an individual. These reports may need to be apostilled for use abroad in matters involving immigration, insurance claims, legal disputes, or background checks.
To obtain an apostille for a police report:
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The report must be issued on official letterhead by the law enforcement agency
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It must be notarized or accompanied by a sworn affidavit from the issuing agency
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Once notarized, it can be submitted to the Secretary of State for apostille certification
Name Change Apostille
A Name Change Document is a certified court order or legal record confirming that an individual has legally changed their name. This document is often required internationally for immigration, marriage, dual citizenship, inheritance, or to update identity documents abroad.
To be eligible for an apostille, the name change document must be:
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A certified copy issued by the court or relevant government agency
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Submitted to the Secretary of State in the state where it was issued for apostille certification
Naturalization Certificate
A Naturalization Certificate is a federal document issued by the U.S. government to individuals who have become naturalized U.S. citizens. It serves as proof of citizenship and may need to be apostilled when used internationally for purposes such as dual citizenship, inheritance claims, or legal residency applications.
Because this is a federal document, it cannot be apostilled at the state level. Instead:
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You must obtain a Certified True Copy of the Naturalization Certificate from the U.S. Citizenship and Immigration Services (USCIS).
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Once certified, it must be submitted to the U.S. Department of State in Washington, D.C. for federal apostille processing.
Corporate Documents are legal records related to the formation, ownership, management, and operation of a business entity. When a company expands internationally, opens foreign bank accounts, enters into overseas contracts, establishes a foreign branch, or conducts business abroad, certain corporate documents may require apostille certification.
Common corporate documents that may require an apostille include:
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Articles of Incorporation or Articles of Organization
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Certificates of Good Standing
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Operating Agreements or Bylaws
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Board Resolutions
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Certificates of Incumbency
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Powers of Attorney
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Business Licenses and Tax Documents
The apostille process depends on the type of document and the state in which it was issued. State-issued corporate records, such as Certificates of Good Standing and certified formation documents, are typically submitted for apostille in the state where the business is registered. Internal corporate documents, such as Bylaws, Operating Agreements, and Board Resolutions, generally require notarization before they can be submitted for apostille certification.
The receiving country, foreign government agency, bank, attorney, accountant, or business partner may specify which corporate documents are required for the transaction.
Academic Documents Apostille California
Academic Documents such as diplomas, transcripts, degrees, and enrollment records often require apostille certification when being submitted to a foreign country for employment, higher education, professional licensing, visa applications, or credential evaluations.
Documents commonly apostilled include:
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High School Diplomas
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College and University Diplomas
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Official Transcripts
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Certificates of Enrollment or Graduation
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Professional Certifications and Licenses
The apostille process depends on how the academic document was issued. Some educational institutions provide documents signed by a registrar or other authorized official whose signature can be authenticated. In other cases, the document holder may need to execute a notarized affidavit regarding the academic document before it can be submitted for apostille certification.
The receiving country, university, employer, licensing authority, or government agency may specify the exact document format required for international use.
Related California Services I Provide
I provide fast and reliable retrieval of certified California vital records for individuals, families, attorneys, and businesses. I assist with obtaining certified copies of birth certificates, marriage certificates, death certificates, and divorce decrees from the appropriate county or court, helping save you time and simplify the process.
I currently provide certified record retrieval services for:
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San Mateo County
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Santa Clara County
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San Francisco County
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Alameda County
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Sacramento County
Whether you need a certified vital record for an apostille, dual citizenship, immigration, passport applications, legal matters, genealogy, or personal records, I can help obtain the certified copy required before the next step in your document process.
If your document will be used internationally, I can also assist with California apostille services, federal authentication, embassy legalization, and certified document translations when required.
Call or text Tifini at (650) 675-7760 with any questions, or learn more about California Certified Vital Record Retrieval Services here.
Mobile Notary San Mateo County and Santa Clara County
I offer reliable and professional in-person notarizations for individuals and businesses across San Mateo and Santa Clara Counties. Whether you prefer to meet at your home, office, or a nearby location, I’ll bring the notarial service to you—ensuring a smooth, efficient experience every time. Serving cities including San Mateo, Daly City, Redwood City, Palo Alto, Sunnyvale, Mountain View, and surrounding areas. I serve all cities throughout San Mateo County and surrounding areas of Santa Clara County.
Apostille Services California – Support for International Documents
I provide fast and reliable apostille support services throughout San Mateo County and Santa Clara County, helping individuals and businesses prepare documents for international use. As a Certified Apostille Support Specialist and International Document Authentication Specialist, I assist clients with document review, notarization requirements, and California Secretary of State submission procedures with accuracy and care.
Whether you need an apostille for a birth certificate, marriage certificate, power of attorney, FBI background check, corporate document, or other official record, I can help guide you through the process and help avoid unnecessary delays.
Call or text Tifini at (650) 675-7760 with any questions, or learn more about California Apostille Services here.
Certified Translations for USCIS & Official Use
Need a certified translation for immigration, court filings, or government agencies? I arrange professional human translations in 130+ languages, delivered with a signed translator’s certificate and formatted for official submission.
What you get
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Meets USCIS and U.S. government requirements
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ISO-certified translation process
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Our certified translations are facilitated through an affiliate partner and management team that is a registered member of the American Translators Association (ATA).
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Human translators — no machine output
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Secure, confidential handling with digital delivery
Related Guides
My Notary & Apostille Affiliations, Training, and Ethical Pledge
Certified Apostille Support Specialist
*Notaries Are Not Attorneys and Therefore Cannot Practice Legal Advice.
My Ethical Pledge
I am not an attorney and therefore cannot provide legal advice. California law prohibits me from explaining or interpreting the contents of any document, advising you on which document to use, directing you on how to complete a document, or determining whether a particular document is appropriate for your situation.
If you have questions regarding the legal effect, preparation, or completion of a document, please contact an attorney or the document's issuing agency before your appointment.
Acceptable Forms of Identification
Required for Any Notarization - California law requires satisfactory evidence of identity before a notarization can be performed. The identification presented must be current or have been issued within the past five (5) years and must contain a photograph, physical description, signature, and identifying number, when required by law.
Acceptable forms of identification include:
A California driver's license or identification card issued by the California Department of Motor Vehicles.
A driver's license or identification card issued by another U.S. state. (that contains a photograph, description, signature, and identifying number.)
A United States passport or United States passport card.
A driver's license issued by an authorized public agency of Canada or Mexico.
A valid foreign passport from the signer's country of citizenship.
A valid consular identification document issued by the signer's country of citizenship. (that contains a photograph, description, signature, and identifying number.)
An identification card issued by a federally recognized tribal government.
A United States military identification card that contains a photograph, description, signature, and identifying number.
An inmate identification card issued by the California Department of Corrections and Rehabilitation, if the inmate is in custody.
An inmate identification card issued by a sheriff's department, if the inmate is in custody in a local detention facility.
An employee identification card issued by an agency or office of the State of California, or by a city, county, or city and county in California, that contains a photograph, description, signature, and identifying number.
If you are unsure whether your identification will be accepted, please contact me before your appointment.
Available Hours:
Monday - Friday 8:00 am to 7:00 P.M.
Saturday 8:00 am to 4:00 P.M.
Please call if you need an appointment outside of these hours.
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