Need an apostille in San Jose, CA? I provide mobile notary and California apostille services for documents being used internationally. I can notarize eligible documents at your home, office, or other convenient location in San Jose, then coordinate submission to the California Secretary of State in Sacramento for apostille processing. Once completed, your documents are securely returned with tracking. Certified record retrieval, certified translation, embassy legalization, and international shipping are also available when needed.

San Jose & Santa Clara County Apostille

Call or text (650) 675-7760

WhatsApp for international clients

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Apostille Services in San Jose, California

Apostille services in San Jose are commonly needed for international legal, academic, business, and personal matters. I help simplify the process by confirming document requirements, completing mobile notarization when needed, and coordinating submission for apostille certification through the California Secretary of State.

How the Apostille Process Works in San Jose

Document review and eligibility check
Mobile notarization in San Jose (if required)
Submission to the California Secretary of State in Sacramento
Secure return delivery with tracking

Apostille definition, what is an "apostille"?

How to Get Certified and Sworn Translations?

Need documents authenticated for international use?
Call/Text (650) 675-7760 or

request a quote.

Apostille and Notary Services in San Jose, CA

Pricing and Turnaround

Standard Apostille Service 5 to 7 Business Days
$185 first document, $75 each additional document in the same order

For eligible powers of attorney, trust documents, corporate records, court documents, and other notarized documents.

Expedited Apostille Service 1 to 2 Business Days
$245 first document, $75 each additional document in the same order

Available for any eligible California document type, including certified vital records.

Mobile service in Burlingame:

Notarization: $15 per notarized signature
Travel to your Burlingame home or office: $50 for mobile notary appointments.

California Secretary of State fees (separate): $20 per apostille certificate, plus $6 per signature verification when applicable.

Certified court copy retrieval: quoted separately based on the court and record type.

Request a quote with your document type, destination country, and deadline to receive an itemized total.

Return Shipping

Quoted separately based on the destination and shipping method.

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Apostille FAQ in San Jose, California

What is an apostille and why do I need one?

An apostille is a certificate issued by the California Secretary of State that authenticates the signature of a public official on a document, making it legally recognized in countries that are members of the Hague Apostille Convention. In California, the process works like this: your document must first be in the correct form, either a certified government record or a properly notarized document, and then it is submitted to the California Secretary of State, who attaches the apostille. The Secretary of State does not verify the content of your document; it only certifies the authenticity of the signature. Once the apostille is attached, the document is ready for use in any of the roughly 125 Hague Convention member countries.

Can you help me apostille my Santa Clara County vital records?

Yes. I apostille certified birth, marriage, and death certificates issued in Santa Clara County for clients locally, nationwide, and abroad. Your certificate must be a certified copy, not a photocopy or informational printout. Certificates issued by the Santa Clara County Clerk-Recorder in San Jose (110 W Tasman Drive) can go directly to the California Secretary of State. Certificates signed by a local health officer, such as some recent birth and death certificates, first need the County Clerk to verify that signature. I check which applies and handle that step for you.

Don't have a certified copy? I can retrieve eligible records in person from the Clerk-Recorder ($125 first record, $75 each additional from the same visit, plus government fees).

Apostille pricing is $185 for the first document and $75 for each additional, completed in 5 to 7 business days, or $245 expedited in 1 to 2 business days. California Secretary of State fees of $20 per apostille plus a $6 special handling fee are billed separately.

How long does it take to get a California apostille?

Standard service is completed in 5-7 business days for all eligible documents, including court documents, powers of attorney, trust documents, corporate records, other notarized documents, and certified vital records (birth, marriage, and death certificates).

Expedited service for any eligible document type is 1-2 business days. Turnaround starts once I have the eligible document in hand; shipping time is not included.

How much does a California apostille cost?

Service fees:

• Standard apostille (including birth, marriage, and death certificates): $185 for the first document, $75 for each additional document in the same order. Completed in 5-7 business days.

• Expedited apostille (any eligible document): $245 for the first document, $75 for each additional document in the same order. Completed in 1-2 business days. Government fees, billed in addition to the service fee:

• California Secretary of State fee: $20 per apostille

• Special handling / signature verification fee: $6 per apostille If your document needs notarizing first, notarization is $15 per signature ($20 starting January 1, 2027, per California law), plus a travel fee for pickup or drop-off.

Return shipping is billed at cost via FedEx or DHL, and shipping upgrades are additional.

What documents can be apostilled in California?

The California Secretary of State can apostille documents that carry an eligible California public official's signature. Common examples include birth, marriage, death, and divorce certificates issued by a California county; court-certified orders and judgments; notarized documents signed before a California notary; corporate documents such as certificates of good standing; and power of attorney documents. The Secretary of State cannot apostille documents issued by another state or a federal agency. Those require a separate process through the appropriate state's authority or the U.S. Department of State. If you are unsure whether your document qualifies, call or text Tifini at (650) 675-7760.

Where do I submit documents for a California apostille?

The California Secretary of State processes apostilles at two offices: Sacramento at 1500 11th Street, 3rd Floor, Sacramento, CA 95814, and Los Angeles at 300 South Spring Street. Both offices accept walk-in requests Monday through Friday, 8 a.m. to 5 p.m., on a first-come, first-served basis. Mail-in submissions are accepted only through the Sacramento office. There is no Secretary of State apostille counter in the Bay Area or San Francisco, which is one reason Bay Area and Peninsula clients work with Tifini, who handles the Sacramento drop-off on their behalf.

Can I get a California apostille without going to Sacramento?

Yes. You do not need to travel to Sacramento yourself. You can mail your documents to the Secretary of State's Sacramento office, or you can work with Tifini, who submits documents in person on your behalf. Clients ship their documents to her Burlingame office, and she handles the Sacramento submission, retrieval, and return shipping. For Bay Area and Peninsula clients who need a reliable turnaround, this is almost always the more practical choice.

What if my document is going to a non-Hague country?

If the destination country is not part of the Hague Apostille Convention, the document requires authentication and embassy or consulate legalization instead of an apostille.

Can you help if I need the certified record first?

Yes. If you need a certified California birth certificate, marriage certificate, death certificate, divorce decree, or court record before obtaining an apostille, I provide California Certified Record Retrieval Services for eligible requesters.

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Corporate Apostille Services

Corporate Apostille Services in San Jose

Businesses and entrepreneurs in San Jose often need corporate documents authenticated for international transactions, foreign business registration, overseas banking, international contracts, mergers, acquisitions, and global expansion. I assist clients with preparing and facilitating apostille processing for a wide range of California business documents intended for use abroad.

Certificate of Good Standing Apostille

A Certificate of Good Standing Apostille is commonly required when opening a foreign business entity, establishing international banking relationships, bidding on overseas contracts, or expanding operations into another country. The California Secretary of State issues the Certificate of Good Standing, which can then be submitted for apostille processing when the destination country is a member of the Hague Apostille Convention.

Articles of Incorporation Apostille

Companies may need an Apostille for Articles of Incorporation when conducting business internationally, forming foreign subsidiaries, opening international bank accounts, or providing proof of corporate existence to foreign government agencies. I help coordinate the apostille process for California Articles of Incorporation intended for use overseas.

Articles of Organization Apostille

Limited Liability Companies (LLCs) frequently require an Apostille for Articles of Organization when expanding into foreign markets, establishing international partnerships, or completing cross-border business transactions. Proper authentication helps foreign authorities verify the legitimacy of the business entity.

Business License Apostille

Certain countries may require a Business License Apostille to verify that a company is legally authorized to operate within California. Apostilled business licenses are often requested for licensing applications, regulatory compliance, international vendor relationships, and foreign business registration requirements.

Corporate Resolution Apostille

Corporate Resolution Apostilles are commonly requested when a company authorizes specific business activities, international transactions, property purchases, banking authority, or legal representation abroad. Foreign governments, banks, and business partners may require authenticated corporate resolutions before recognizing the authority granted within the document.

Additional Business Documents Eligible for Apostille

Additional corporate documents commonly submitted for apostille processing include:

• Certificates of Status
• Certificates of Incumbency
• Corporate Bylaws
• Operating Agreements
• Board Resolutions
• Shareholder Resolutions
• Partnership Agreements
• Tax Documents
• Trademark and Intellectual Property Documents
• Commercial Contracts and Agreements

If you are unsure whether your corporate document qualifies for an Apostille, I can review the document and help determine the appropriate authentication process based on the destination country and intended use.