Tifini Vega, Notary Public dba Detailed Notary
(650) 554-0089
Nationwide Apostille and Document Translation Services
Let us assist you with getting your important documents apostilled and authenticated in all 50 states — quickly, correctly, and with personalized care.
Detailed Notary provides nationwide apostille and authentication facilitation for clients across all 50 states. Whether your documents were issued in California, Texas, or New York, we handle every step of the process—state-level, federal, and embassy legalization. This page serves as your national resource for coordinating apostille services through our verified notary network.
Understanding What an Apostille Really Is
An Apostille is a certificate issued by a state or federal authority that verifies the authenticity of the official’s signature on a public document — not the document itself. In the United States, Apostilles are issued by a Secretary of State (for state-level documents) or by the U.S. Department of State – Office of Authentications (for federal documents).
These certificates are used to confirm that the document originated from a legitimate public authority and is ready for use in another country that is part of the Hague Apostille Convention. If your document is intended for a non-Hague country, it requires consular or embassy legalization instead of an Apostille. Our team can assist with both — ensuring every step complies with the destination country’s requirements.
Why Every Apostille Is Unique
Every Apostille request is different. The processing time, cost, and procedure depend on:
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The type of document you’re submitting
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The state where it was issued or notarized
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The country where it will be used
Some states allow electronic submissions and offer faster turnaround times, while others require original documents and physical authentication.
Because each case is unique, we carefully review your situation before providing a quote — helping you choose the most efficient and cost-effective route without risking rejection or delay.
Common Documents Requiring an Apostille
The type of document you need to authenticate determines how it must be prepared before an Apostille can be issued. Each category follows its own specific rules depending on the state of origin and whether the document is personal, academic, or business-related.
Personal Documents
These are commonly requested when establishing legal status, completing immigration or academic requirements, or handling family matters abroad:
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Birth Certificates – For citizenship, dual nationality, or marriage abroad
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Marriage Certificates – For immigration purposes or foreign marriage recognition
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Death Certificates – For estate or inheritance settlements abroad
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Divorce Decrees – For remarriage or legal proceedings outside the U.S.
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School Transcripts and Diplomas – For education or employment overseas
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Powers of Attorney – For authorizing representation in another country
Business or Corporate Documents
Apostilles are also required for corporations, LLCs, and organizations conducting international business. Common examples include:
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Articles of Incorporation
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Certificates of Good Standing
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Corporate Bylaws or Resolutions
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Commercial Invoices and Deeds of Assignment
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Contracts, Agreements, or Business Registrations for use abroad
Each document type has its own specific preparation steps before submission. For example, vital records must be certified by the county or state registrar, while notarized business documents must include properly executed notarial certificates. Our team ensures all required seals and signatures are in place before submitting to the appropriate Secretary of State or federal authority.
The Role of a Notary in the Apostille Process
Notaries do not issue Apostilles, but they play an essential part in preparing documents for authentication.
A notary’s role is to verify the signer’s identity, witness the signature, and complete the notarial certificate before the document can be submitted to the Secretary of State or Department of State. We work with trained notaries in all 50 states who understand Apostille requirements and ensure every notarization meets state and international standards.
How We Facilitate Apostilles Nationwide
We manage the entire process for you:
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Document Review – We confirm your documents are properly prepared and notarized.
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Submission – We send your documents to the correct issuing authority (state or federal).
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Tracking & Updates – You receive progress updates through every step.
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Return Delivery – We offer secure return shipping via FedEx, UPS, or DHL — including international delivery if needed.
Our network allows us to process Apostilles efficiently in every U.S. state and territory.
Why the Destination Country Matters
The country where your document will be used determines which type of authentication you need:
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Hague Convention Countries: Only require a single Apostille certificate.
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Non-Hague Countries: Require full consular or embassy legalization.
We guide you through whichever process applies, ensuring your documents are accepted internationally.
Is Electronic Apostille (eApostille) Right for You?
Some states now offer electronic Apostilles (eApostilles) for eligible documents, allowing for faster digital authentication.
Electronic Apostilles are generally accepted for:
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Documents that are not vital records (e.g., not birth, death, or marriage certificates)
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Non-federal documents
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Countries that allow electronic authentication
If your documents qualify, we can help you process an eApostille quickly and securely.
Helpful Resources
Here are trusted resources we reference for Apostilles and Authentications.
Frequently Asked Questions
An apostille is a certificate issued by a state or federal authority that verifies the authenticity of an official’s signature on a public document, so it can be used in another country that is part of the Hague Apostille Convention
First, the document needs to be properly prepared — sometimes that means notarization, sometimes it means getting a certified copy. Then it is submitted to the correct Secretary of State or the U.S. Department of State. We handle that entire process for you nationwide.
Common documents include birth, marriage, and death certificates; school transcripts and diplomas; powers of attorney; background checks; and business documents such as Articles of Incorporation or Certificates of Good Standing.
No. A notary’s role is to notarize the document correctly. The apostille itself is only issued by the Secretary of State (for state documents) or by the U.S. Department of State (for federal documents). We facilitate that step for you.
Yes. We provide apostille and authentication facilitation in all 50 states through our vetted network of notaries and agents. You can start from any state, and we will route it to the correct authority.
An eApostille is an electronically issued apostille available in certain states and accepted by some Hague countries. It’s great for eligible, non-vital, non-federal documents when you need faster processing.
Ready To Secure Your Apostille or Authentication?
Don’t let the complexities of international document certification delay your plans. Our team is here to guide you through every step of obtaining apostille and authentication certificates anywhere in the United States. Whether you’re preparing personal records, academic documents, or business paperwork for use abroad, we make the process seamless from start to finish.
Get Your Free Apostille Quote Now — or call/text (650) 554-0089 for immediate assistance.
*Notaries Are Not Attorneys and Therefore Cannot Practice Legal Advice.
Certified Translations for USCIS & Official Use
Need a certified translation for immigration, court filings, or government agencies? I arrange professional human translations in 130+ languages, delivered with a signed translator’s certificate and formatted for official submission.
What you get
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Meets USCIS and U.S. government requirements
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ISO-certified translation process
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Human translators — no machine output
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Secure, confidential handling with digital delivery
Ideal for green card applications, visa petitions, court matters, licensing boards, and academic evaluations.
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Saturday 8:00 am to 4:00 P.M.
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